Privacy Policy

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At the Global Coalition for Radiotherapy, we’re committed to protecting and respecting your privacy. This Privacy Policy explains when and why we collect personal information about people, how we use it, the conditions under which we may disclose it to others and how we keep it secure. We may change this Privacy Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Privacy Notice.

 

Any questions regarding this Privacy Policy and our privacy practices should be sent by email or by writing to the registered address:
Global Coalition for Radiotherapy
4 Abbotsbury House
London W14 8EN

 

Who are we?

We’re Global Coalition for Radiotherapy, a virtual, multidisciplinary collaborative, focused on creating a world where access to quality radiotherapy is universal and equitable.

 

Global Coalition for Radiotherapy is a registered charity (no. 13636624).

 

How do we collect information from you?

We obtain information about you when you use our website, for example, if you subscribe for one of our newsletters or forums. When this happens, you become a Data Subject.

 

ICO registration number

ZB279773

 

Recipients of data

The personal data collected is processed by the GCR and those who are working directly on its behalf. The personal data collected will not be passed on to any third parties, other than those listed below.

 

Right to be informed

The GCR acknowledges that all Data Subjects have the right to be informed regarding the collection and processing of the personal data held about them. If a Data Subject wishes to make a request regarding Access, Rectification, Erasure, Restriction, Portability, Objection or Automated Decision Making, a request can be made in writing by email. More information on the Right to be Informed can be found here:

https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/right-to-be-informed/

 

Data subject and definitions

Term: GCR

Definition: Global Coalition for Radiotherapy

 

Subscribers (professional mailing list)

A user who has subscribed to an email from the Global Coalition of Radiotherapy through the website.

Website registered users

A user who has registered for access to add comments on certain website pages.

 

Stakeholders

Individuals who make financial donations to the Global Coalition of Radiotherapy.

Transfer of data

Some GCR Personal Data is transferred outside of the EU – where it is held in third party applications. Our email subscriptions utilise MailChimp.

 

Links to the privacy notice for MailChimp is listed below. If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.

 

MailChimp’s Privacy Policy | MailChimp

 

Who has access to your information?

We will not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes.              

 

Third party service providers working on our behalf

Our third party service providers, agents, subcontractors and other associated organisations may collect your data for the purposes of completing tasks and providing services to you on our behalf (for example to process donations and send you mailings). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes. Please be reassured that we will not release your information to third parties beyond the Global Coalition for Radiotherapy network for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.

 

Use of 'cookies'

Like many other websites, the Global Coalition for Radiotherapy website uses cookies. 'Cookies' are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. For example, we use cookies to store your country preference. This helps us to improve our website and deliver a better, more personalised service.

It is possible to switch off cookies by setting your browser preferences. Turning cookies off may result in a loss of functionality when using our website.

Links to other websites

Our website may contain links to other websites run by other organisations. This Privacy Notice applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the Privacy Notice of that third-party site.

 

18 or under

We are concerned to protect the privacy of children aged 18 or under. If you are aged 18 or under‚ please get your parent/guardian's permission beforehand whenever you provide us with personal information.

What type of information is collected from you and how is it used?

The personal information we collect depends on what purpose it is collected for. Specifics are listed below:

SUBSCRIBERS

The lawful basis under which this data is held is by Consent

 

What data is held and why?

Personal data about the Subscribers is collected only for the purpose of sending GCR updates via email. This includes name and email address. Data is obtained on a sign-up page accessed via the Global Coalition for Radiotherapy website.

 

Data Retention and Processing

Users can unsubscribe at any time by clicking on the relevant link on the emails received. Contact details will be removed by request in writing by email.

STAKEHOLDERS

The lawful basis under which this data is held is by Legitimate Interest.

 

What data is held and why?

The GCR works with a number of businesses with links to radiotherapy for sponsorship and corporate donations. Contacts are obtained from meetings, conferences and the public domain. These include names, organisation name, email addresses and telephone numbers. Contact details are kept on the Global Coalition for Radiotherapy SharePoint site for use only by employees for fundraising and sponsorship purposes.

 

Data retention and processing

Contact details for the Corporate Donors and Sponsors will be kept for as long as there is an active relationship between them after which they will be deleted. Contact details will be removed by request in writing by email

 

Complaints

All data subjects have the right to lodge a complaint to a supervisory authority at any time.

 

Review of this privacy policy

We keep this Privacy Policy under regular review.

 

Last updated: 7 Feb 2022